Privacy & GDPR
Privacy & GDPR Policy
1. Introduction
Talent Resource (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.
This policy applies to all personal data processed by Talent Resource in the context of recruitment services, payroll processing, and related workforce solutions.
2. Who We Are
Talent Resource is a provider of payroll and recruitment services, supplying clients with compliant PAYE, CIS, and Umbrella payroll solutions, as well as temporary and permanent staffing.
Data Controller for recruitment activities.
Data Processor for payroll services on behalf of our clients.
If you have any questions regarding this policy or your data, please contact:
Data Protection Contact
Email: info@trgroup.ltd
Address: Alpha House, 100 Borough High Street, London, England, SE1 1LB
Phone: 03330 916790
3. What Data We Collect
We collect and process the following personal data depending on your relationship with us:
For Candidates / Workers (Recruitment & Payroll):
Full name and contact details
Date of birth and National Insurance number
Right to work documentation and ID (passport, visa, etc.)
Employment history and references
Qualifications and certifications
Bank account details (for payroll)
Timesheet and attendance data
Tax information (e.g. UTR, tax code, P45)
Health information (where legally required, e.g. for site access or reasonable adjustments)
For Clients:
Contact names and business contact details
Billing and invoicing details
Job role requirements and site/project information
4. How We Use Your Data
We only use your personal data for legitimate business purposes, including:
Recruitment:
Matching candidates to vacancies
Communicating about job opportunities
Verifying identity, qualifications, and references
Managing interview and onboarding processes
Payroll Processing:
Processing wages, deductions, and reimbursements
Submitting data to HMRC and pension providers
Generating payslips and annual summaries (e.g. P60, P45)
Ensuring compliance with employment and tax laws
We do not use your data for automated decision-making or profiling.
5. Lawful Basis for Processing
We rely on the following lawful bases to process your personal data:
Consent – where applicable, for communication and marketing preferences.
Contract – where data processing is necessary to fulfil a contract (e.g. employment, assignment, or payroll agreement).
Legal obligation – for meeting requirements under tax, employment, and payroll legislation.
Legitimate interests – to operate and improve our services, ensuring fair recruitment and accurate payroll.
6. Data Sharing
We only share personal data with third parties when necessary, including:
HMRC, pension providers, and other statutory bodies
Clients (for recruitment and onboarding)
Payroll software and timesheet platforms
Background screening or referencing agencies
Professional advisors (e.g. accountants, legal consultants)
We ensure all third parties are GDPR-compliant and have appropriate data protection agreements in place.
7. Data Retention
We retain personal data only for as long as necessary:
Candidates/Workers – up to 6 years after last engagement, for legal, payroll, and audit purposes
Client data – up to 7 years for tax and financial record-keeping
Marketing contacts – until you unsubscribe or withdraw consent
8. Your Rights
Under UK GDPR, you have the right to:
Access the personal data we hold about you
Request correction or deletion of inaccurate data
Object to or restrict certain types of processing
Withdraw consent where applicable
Request data portability in certain circumstances
Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, please contact us at [Insert contact email].
9. Security Measures
We take appropriate technical and organisational measures to protect your data, including:
Secure payroll and CRM systems with access controls
Encrypted data transfers where required
Regular data audits and staff training
Secure document storage and retention protocols
10. Updates to This Policy
We may update this Privacy Policy from time to time to reflect legal, technical, or operational changes. Any significant changes will be communicated on our website or directly where appropriate.
Registered Company Name: Talent Resource Ltd
Company Number: 16642691
Registered Address: Alpha House, 100 Borough High Street, London, England, SE1 1LB